This chapter shows you how to:
There are many similarities between the ways pages are set up and managed in RISC OS and Windows, but at the few points where they diverge separate instructions are given for each platform.
One of the most important options which you need to define for every worksheet is the page size and printable area. This will ensure that you can print it correctly.
The end result of most documents which you create will be a printed document. In order to ensure that all your documents print out correctly first time on your printer, without text being lost off the edge of pages, you should read the following sections.
If the page and margin sizes that Fireworkz uses on-screen do not match those of your printer driver, you may have problems when you try to print your document.
The key thing to remember is that if you attempt to print a document at full size on a piece of paper smaller than that it has been designed for, or using a printer which can only print a smaller area, you will not get the full page on the piece of paper.
To set the paper size for a worksheet or document, choose Paper dialogue box will be displayed.
from the menu. TheTo choose the paper size, either click on one of the pre-defined paper size buttons, or the
button in the dialogue box. On RISC OS this option is only available if a printer driver is loaded on the icon bar, but if it is you should use it as it will ensure that your document is laid out correctly for use with your printer, as described above.The name of the paper chosen appears in the Paper name writable field. Its size details and the margins needed to define the printable area appear below.
Perhaps the size of paper or page you want to use is not included on a button. In this case you will need to create a custom paper size. You can create paper up to any size, but you will not be able to print a page larger than your printer can handle.
To create a custom paper size:
Remember, you can use any of the paper sizes defined by your printer driver by selecting them and clicking on the
button.You can prepare documents in either portrait (tall) or landscape (wide) orientation. As worksheets often have more columns than will fit on a portrait page, you may want to choose landscape orientation. Letters, on the other hand, are usually more suited to portrait orientation.
To set the orientation of the paper:
The margins set up in the Paper dialogue box define the area in which you could place text if you wanted to. They provide the limits of the printable area. On screen you will see that the area beyond the printable area is shown in light grey, and you will be unable to place text or pictures there.
Entries are shown for top, bottom, left and right margins. You can increase or decrease the margins using the arrows.
If your document is to be printed double-sided and/or bound up, you should consider setting an extra Binding margin to take account of the space used up by the binding. This will ensure that an adequate space is left for the binding and that your text will not disappear into the binding.
To set a Binding margin:
You may need to print the row and column headings on your page, for example if you have been working with the spreadsheet as an educational exercise and need to show what you have done.
To print these borders:
To start a new page, do this:
You can add headers and footers to the pages of your worksheet document easily. In fact, if you turn on Full display using the View control dialogue box, you will see that there is space for a header and footer automatically provided on each page.
If your document has left and right pages, your headers and footers can be set up to take this into account, so that, for example, page numbers always appear on the outside corner of pages. You can also specify that the header or footer is different on the first page of the document.
To add a header to a document:
BaseHeadFoot
already defined.
This is automatically applied to all headers and footers.
If you wish you can use the Style editor to make changes to the text style and justification.
The process for adding footers is identical; the margin is the gap between the bottom of the main text and the bottom of the printable area, and the footer offset is the gap between the bottom of the footer and the bottom of the printable area.
If your worksheet has left and right pages you may want your headers and footers to reflect this, so that text and page numbers appear in the outer corners of the bound pages.
To set up alternating headers:
BaseHeadFoot
style, adding the tabs and other style features you want to use.
Call it something like Left Header
.
The two headers will automatically appear on opposing pages throughout the document.
You can set up as many different headers and footers as you need to use in your document; the limit is the number of pages. All headers and footers are associated with a page, where the caret was in the document when they were created. Usually they will also be associated with a page break, either at the start of a document or the start of new chapters.
To add a different header or footer to a page:
If you have more than one header or footer set up you can choose which you use on each page using the Pages dialogue box. This presents a list of options; each header or footer is listed by the number of the page it was first set up on.
You may want to have a different header or footer on the first page of your document, or any other header home page, perhaps because it is the title page of the document or chapter. To use a different header on the first page:
This works on both the first page of the document and any page which is the home page for headers or footers.
You can reposition your headers and footers on the page using the Pages dialogue box:
You can edit header and footer text on any page on which it appears.
To edit the text:
This process will change the header or footer on all the pages where it appears.
One of the most usual uses for headers and footers is to add page numbers to documents.
To add a page number to text:
PAGE
function,
which displays the current page number within the cell,
and enables you to distinguish between x- and y-pages.Pages are usually numbered down the y-axis, i.e. down the document.
Spreadsheets are often wider than they are long. You may find that your worksheet documents have pages which go across as well as down. These are referred to as x-pages.